Privacy Policy
Last updated: 16-04-2026
Vachi HR India pvt ltd (“Vachi HR”, “we”, “us”, or “our”) is committed to protecting and respecting the privacy of individuals who interact with our website, services and business operations.
This Privacy Policy explains how we collect, use, store and protect personal information relating to:
- visitors to our website
- representatives of clients, partners, vendors and suppliers
- visitors to our premises
- job applicants and candidates
For the purpose of this Policy, “Services” refers to all recruitment, HR consultancy and related services provided by Vachi HR, whether delivered online or offline.
Personal Information We Collect
We may collect personal information from different sources depending on how you interact with us.
Website Visitors
When you interact with our website or submit enquiries, we may collect:
First name and last name
Email address
Telephone number or other contact details
Address or location information
Business Partners, Vendors and Suppliers
Where you represent a client organisation, supplier or partner, we may collect:
Name and professional contact details
Business email address and telephone number
Company name and job title
Business address
Visitors to Our Premises
When you visit our offices, we may collect:
Name
Contact details
Address or identification information where required for security purposes
Job Applicants and Candidates
If you apply for employment opportunities or register with us as a candidate, we may collect:
Name and contact details
Address
CV or employment history
Education and professional qualifications
References and background verification information where applicable
Cookies
Our website may use cookies and similar technologies to improve user experience and analyse website performance.
Cookies are small text files stored on your device when visiting a website.
These may be used to:
- understand how users interact with our website
- improve functionality and navigation
- support website administration and analytics
You can control or disable cookies through your browser settings. Please note that disabling cookies may limit certain website features. Read our Cookie Policy to know more.
How We Use Your Personal Information
We use personal information for legitimate business purposes, including the following:
Website Visitors
- Responding to enquiries submitted through our website
- Providing information about our services or events
- Improving the functionality and content of our website
- Communicating with you regarding services that may be of interest
Business Partners, Vendors and Suppliers
- Managing business relationships and communications
- Responding to queries and supporting potential collaborations
- Maintaining business records
Visitors
- Ensuring the safety and security of our premises
- Maintaining visitor logs for operational and security purposes
Job Applicants and Candidates
- Reviewing applications and assessing suitability for roles
- Contacting candidates regarding employment opportunities
- Arranging interviews and recruitment processes
- Conducting background or reference checks where required
We will retain personal information only for as long as necessary to fulfil the purposes for which it was collected or to comply with legal obligations.
When We Collect Your Personal Information
We may collect personal information in the following situations:
Website Visitors
- When you submit enquiries through contact forms
- When you communicate with us through email, chat or other online tools
Business Partners, Vendors and Suppliers
- When you communicate with us regarding services or business partnerships
- During the course of business engagements
Business Partners and Vendors
- When you communicate with us regarding services or business partnerships
- During the course of business engagements
Visitors
- When you sign visitor logs or provide details upon entering our premises
Job Applicants and Candidates
- When you submit job applications
- Through recruitment agencies or job platforms
- Through professional references or recruiters
Sharing of Personal Information
We do not sell personal information.
However, we may share personal information with trusted third parties where necessary, including:
- Service providers who support our business operations (such as IT providers, recruitment platforms, or data processing services)
- Our affiliated companies or business partners where required
- Website analytics and marketing service providers
- Legal or regulatory authorities where disclosure is required by law
- Organisations involved in a business transfer, merger or restructuring
All such disclosures are made with appropriate safeguards.
Legal Basis for Processing Personal Data
Where applicable, we process personal information based on one or more of the following lawful grounds:
- Your consent
- The performance of a contract or steps taken before entering into a contract
- Our legitimate business interests
- Compliance with legal or regulatory obligations
Data Security
Vachi HR takes appropriate technical and organisational measures to protect personal information from unauthorised access, loss, misuse or disclosure.
These measures may include:
- Data encryption where appropriate
- Secure IT systems and restricted access controls
- Internal confidentiality policies
- Periodic security assessments and reviews
Despite these measures, no system can guarantee absolute security.
Your Rights
Subject to applicable data protection laws, you may have the right to:
- Request access to the personal information we hold about you
- Request correction or updating of inaccurate information
- Request deletion of your personal information where appropriate
- Withdraw consent where processing is based on consent
- Object to certain forms of data processing
Requests may be submitted using the contact details provided below.
Retention and Disposal of Personal Information
We retain personal information only for as long as necessary to fulfil the purposes outlined in this Policy or to comply with legal and regulatory requirements.
When personal information is no longer required, it will be securely deleted or destroyed in accordance with our data retention procedures.
Contact Us
If you have any questions, concerns or requests regarding this Privacy Policy or your personal information, please contact:
Address:
1st Floor, No. 6, Bannerghatta Rd,
KEB Colony,New Gurappana Palya,
1st Stage, BTM Layout, Bengaluru, Karnataka 560029
Email: Info@vachihr.com